Status: You are on travel
status from the time you leave home/work until you arrive at your place
of duty and again until you return home.
Your travel itinerary, once your request for orders is processed,
will be available online at Sabre Virtually There. The link to
your itinerary will be e-mailed to you or may be accessed via the New
Order Writing System (NROWS) by clicking on the Sailors drop-down
menu; and, then, on Current Orders. The itinerary includes
information about your flight, rental car, and lodging/berthing.
Assistance: A duty counselor
is on call 24/7 to assist Naval Reservists who encounter travel
emergencies while in a travel status. The toll free number is
1-877-583-8671 (It is listed, also, on page two of each set of orders).
For assistance while not in a travel status, you should contact the
AT/ADT/IDTT coordinator at your Naval Reserve Activity.
For after-hours emergencies, you may
also contact the SATO hotline at 1-800-359-9999 for travel assistance.
SATO (also known as SatoTravel) is the government travel management firm
with information accessible on the Web at
packages are available from most gaining commands and provide
information about travel to/from the duty site. Welcome Aboard packages
are especially valuable for overseas travel. The information can often
be found on the gaining command’s Web site or obtained directly from the
gaining command’s point of contact.
Travel requests are made through NROWS. In the Request for Travel
Orders, a Naval Reservist can pre-select preferred arrangements
to include departure/arrival selections: start/travel date, (no later
than/no earlier than) time, airport, and special instructions (such as
seat, row, or meal restrictions). Modes of travel options include:
Passenger in a POV:
Reservist is traveling as a passenger in a privately owned vehicle.
POV Advantageous to Gov.:
Reservist travels as driver of a privately owned vehicle (car, plane, or
motorcycle) at a cost less than government-arranged travel.
POV not Advantageous to
Gov.: Reservist travels as driver of a privately owned vehicle (car,
plane, or motorcycle) at a cost more than government-arranged travel.
Transportation: Reservist travels by commercial transportation (plane,
train, or rental car) as arranged by SATO/gaining command.
Transportation: Reservist travels by government transportation (car,
plane, or bus) as arranged by SATO/gaining command.
Tickets will be either e-tickets or paper tickets express-mailed to you.
Members generally must depart from and return to the airport closest to
either their home or their drill site. Contact your NRA for any required
changes to your travel itinerary or a modification to your orders. If
you have a problem once you are in a travel status, contact Emergency
Travel at 1-877-583-8671.
Rental cars must be booked by SATO New Orleans. You must have either
a personal or government credit card and a valid drivers license to
obtain the vehicle from the rental company. You are encouraged to
car-pool with other Naval Reservists while on duty – ensure that other
drivers are listed on the rental car agreement.
If lodging arrangements have been made for you, information will be
provided on your itinerary (If a Certificate of Non-availability (CNA)
is issued, call 1-800-865-7286 and have your GTCC or a personal credit
card available for hotel guarantee arrangements.). With the CNA number,
you will be authorized to make your own lodging arrangements and you
will be reimbursed up to the per diem rate. Per diem rates can be found
If Combined Bachelor Quarters (CBQ) or other lodging arrangements
appear, you must use those arrangements and will not be reimbursed for
any other lodging. If no lodging information appears, call
1-800-865-7286 between 0700-1500 (Monday-Friday) CST for accommodations.
Charge Card: See
Upon completion of your travel, you must file a travel claim (Travel
Voucher or Subvoucher,
DD Form 1351-2). Your travel claim, original
receipts for lodging and expenditures over $75.00, and a copy of your
orders need to be submitted to your Naval Reserve Activity (who, then,
will submit them to the appropriate PSD) within 5 days of completion of
your travel. You may want to contact your Reserve Activity Training
Department Authorizing Officer "AO" to ensure package completeness prior
to processing or use the
SELRES Travel Claim Checklist. It is strongly
recommended that you maintain a copy of all travel claims for income tax
purposes and in the event you ever need to resubmit a claim for payment.
For more detailed instructions on travel claims go to:
Typical expenses that may be claimed for reimbursement while on
travel include: rental car (if authorized), fuel, parking, tolls,
transportation to/from airport/lodging, transportation to/from
lodging/duty place, ATM fees, international drivers license if required
for overseas AT, official calls, and other like charges. Reimbursable
expenses are claimed on the official travel claim. Expenses
greater than $75 require receipts. You may reference the Joint Federal
Travel Regulations at
http://www.dtic.mil/perdiem/jftr.html for more information.
Per diem is calculated as follows: Per Diem Rate = Max Lodging +
Meals. Lodging reimbursement is up to the max rate for a specific
city or area and requires a receipt. Meals reimbursement is dependent on
whether you stay on base and whether government messing is available.
For more information on how the meals per diem is calculated, you can
view FAQs for
Government rates. Reference
http://www.dtic.mil/perdiem/perdiemrates.html to determine rates.
Anti-terrorism training is required for overseas travel (See your
AT/ADT/IDTT Coordinator.). As soon as you know you might be traveling
outside the United States
(OUTUS), contact your NRA for
assistance with passport, visa, and other document needs related to your
travel. Many times official orders and a military I.D. are all that are
required to travel. Guidance about foreign country entry requirements is
found in OPNAVINST 4650.11F –
http://neds.nebt.daps.mil/Directives/4650f11.pdf and in
the Department of Defense Foreign Clearance Guide –
Frequent Flyer Miles:
The Fiscal Year 2002 National Defense Authorization Act allows
travelers on official government orders to accept promotional items,
including frequent flyer miles. Government travelers cannot accept
special promotional items that are not available to the general public.