Yeoman Quiz, Section 1- Quiz #1

1. What are the parts of the authorized identification symbols for a standard letter?

   Standard Subject Identification Code (SSIC), Originator's Code (by itself or in a serial number) and the date.

   Standard Subject Identification Code (SSIC) and date only.

2. What is the standard address abbreviation for "Causeway?"

   CWY

   CSWY

3. What directive contains the rules on punctuating, capitalizing, and spelling in correspondence?

   Government Printing Office (GPO) Style Manual.

   DON Automated Information System (AIS) Security Program, SECNAVINST 5239.2 (series)

4. What is the correct size for a standard envelope?

   No smaller than 3 1/2 by 5 inches and no longer than 6 1/8 by 11 1/2 inches, if possible

   No smaller than 2 by 4 1/2 inches and no longer than 7 by 10 1/2 inches, if possible

5. What type of information may be sent by Electronic mail (Email)?

   Only for personal use

   Communications for official Government business ONLY.

6. What color ink should be used to type, stamp, and sign correspondence?

   Red ink only

   Black or blue-black ink

7. Why may a pencil be used to mark an enclosure?

   So an addressee can remove the marking easily should the enclosure be needed for some later purpose.

   It should NOT be used to mark an enclosure.

8. Normally, when should routine correspondence be answered?

   Within 7 working days.

   Within 10 working days or within the time set by the incoming correspondence.

9. How often should you make back up copies of electronic record files?

   At least once a month or less.

   At least once a week, or more often.

10. How may an acronym be used when it may not be familiar to the reader?

   Spell it out first and follow with the acronym in parentheses. After the initial definition of it's meaning, you may use the acronym without explanation. {EXAMPLE: Naval Air Facility (NAF), Dubberly, La.}

   It should NEVER be used.